Career Opportunities

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Established in 1971 and encompassing over 700 acres of unique property, the Bubolz Nature Preserve is dedicated to developing a sound environmental ethic in persons of all ages through education, recreation and conservation, while promoting a strong sense of overall wellness and appreciation of nature. Learn about our current openings below for opportunities to join our team.

Due to the nature of being a non-profit, our listed salaries are firm. We offer a variety of other benefits including health, retirement, flexible scheduling, and more. 

Environmental Education Intern 2023

The Environmental Education Intern of Bubolz Nature Preserve will assist the education team in executing programs throughout the summer months. They will help to foster a healthy environment for all to appreciate and enjoy nature.

Responsibilities

  • Assist with the preparation and teaching of environmental programming, including:
    • Summer Camps for children ages 4-12, June-August
    • Public groups for the community
      • Let’s Go Froggin!, Firefly Exploration, Insects: Pond & Prairie, etc.
    • Private programs and Daycares
    • Potential for school field trips in May
  • Assist with other fundraising events throughout the Preserve including Ales on the Trails
  • Maintain and organize educational equipment & supplies
  • Other duties as assigned

Qualifications

  • Completed college coursework in the education or natural sciences field required
  • Passion for the outdoors and interest in working with children of all ages
  • Enthusiastic, positive, motivated, and team-oriented
  • Ability to work independently and manage multiple projects simultaneously
  • Strong interpersonal communication and organizational skills

Duration & Hours

  • Internship will run from June 2nd – August 17th, 2023 with potential for assisting school programming in May
  • Tuesday through Thursday 8:30 am – 3:30 pm, 24-30 hours a week, also requiring flexible hours during the evenings and weekends
  • Paid position: $9/hour

Application Deadline

  • To apply please email a resume and cover letter to Erica Bukouricz at publicprograms@bubolzpreserve.org by February 24th, 2023

Office Manager

The Office Manager of the Gordon Bubolz Nature Preserve directs administrative and accounting services and provides for timely and effective support for the preserve to operate efficiently. The Office Manager Reports to the Executive Director.

The responsibilities of the Office Manager include, but are not limited to:

1) overseeing and executing the organization’s payroll accounting including processing checks calculating employee benefits, pay increases, insurance, taxes and employee W2 forms

2) processing incoming checks, paying all bills and reconciling all financial accounts

3) entering data for all credit card transactions and submitting compliance reports

4) updating and reviewing financial datasets in support of the preserve’s operations

5) processing and submitting online forms for unemployment, federal payroll taxes, and state withholding taxes, etc.

6) developing and maintaining databases for membership, volunteers and fundraising

7) organizing, processing and producing information for the annual audit/review

8) as the first point of contact assuring quality visitor reception through both direct and indirect contact

9) answering phone calls and assisting other staff members in clerical duties including, but not limited to organizing mailings, preparing money drawers, processing registrations, providing financial reports, etc.

10) collecting and processing fees, issuing receipts, reconciling expenditures and revenues

11) administrating the membership program including sending renewal notices, receipts and cards

12) maintaining office equipment, computer software and back-up files

13) managing stock of the gift shop, control over inventory and ordering items for resale

14) stocking adequate amounts of office supplies for the preserve’s administrative tasks

15) organizing volunteers for staffing of ski/snowshoe equipment rentals and special events

16) and all other duties as assigned

Qualifications:

  1. Two to three years of experience in accounting and clerical procedures
  2. Knowledge of accounting, administration and data analyzing practices
  3. Proficient with the use of QuickBooks, Excel and Access programs
  4. Upbeat, energetic and positive attitude
  5. Ability to multi-task in a high energy and fast paced environment
  6. Task oriented and self-motivated
  7. Experience working in a not-for-profit environment, preferably one with an environmental or educational background.
  8. A passion for the outdoors and the preserve’s mission
  9. Ability to effectively communicate the preserve’s purpose
  10. Flexible schedule including evenings and weekends

Salary Range: 37,500$ – 42,500$

Benefits: Retirement and Health.

How to Apply:

Send cover letter and resume to Randy Tuma, Executive Director at rtuma@bubolzpreserve.org or mail to 4815 N. Lynndale Dr. Appleton, WI 54913.

 

Marketing Coordinator

As an entry-level position, the Marketing Coordinator is responsible for assisting in creating marketing and outreach strategies for each aspect of the preserve, including educational programming, facility and event rentals, memberships, and annual fundraisers. This position will work closely and collaboratively with the Event Coordinator and the Community Engagement Manager to promote a unified image and public awareness of all the preserve’s offerings and our mission. The Marketing Coordinator will also contribute to the development of the annual fund drives, campaigns, and donor relations, and will foster new opportunities for growth within the community and beyond.

The responsibilities of the Marketing Coordinator include, but are not limited to:

  1. Assist in the development of a comprehensive and strategic annual fundraising plan with the Community Engagement Manager.
  2. Assist in the formation of new and ongoing relationships with financial supporters of the preserve, with emphasis on securing financial support from individuals, corporations, and foundations.
  3. Research grant opportunities and follow through with grant writing and reporting.
  4. Demonstrate eagerness to create new fundraising initiatives and events and collaborate with the
    team for success.
  5. Regularly collaborate with and brainstorm marketing improvement processes with the
    Community Engagement Manager.
  6. Report fundraising and marketing plans and outcomes with the Community Engagement Manager
    to the Executive Director.
  7. Deliver exceptional customer service and actively discover opportunities to create memorable
    experiences for each guest of the preserve.
  8. Assist in the design of robust social media campaigns to highlight event rentals.
  9. Partner with the Event Coordinator and serve as the main point of contact during events with
    thorough knowledge of all necessary details for vendors and guests.
  10. Possess a strong willingness and desire to try new ideas and learn.
  11. Create and foster a positive work atmosphere and supportive culture with all team members.
  12. Sincere commitment to act in the best interest of the preserve and our mission.
  13. Maintain office duties such as answering phones and assisting guests with requests.
  14. Ability to work an irregular schedule to ensure proper coordination of scheduled events and
    fundraisers.
  15. Perform other duties and responsibilities as assigned.

Qualifications

  1. Knowledge of campaigns, annual drives, fundraisers and corporate and foundation philanthropy.
  2. Experience in grant writing and reporting.
  3. Experience in marketing, creating social media content and maintaining a website.
  4. Excellent analytical, organizational, interpersonal, written and verbal communication skills.
  5. Experience working in a not-for-profit environment.
  6. Passion for the outdoors and the ability to effectively communicate the preserve’s mission.

Salary Range: 37,500$ – 42,500$

Benefits: Retirement and Health.

How to Apply:

Send cover letter and resume to Randy Tuma, Executive Director at rtuma@bubolzpreserve.org or mail to 4815 N. Lynndale Dr. Appleton, WI 54913.

 

Event Coordinator

As an entry-level position, the Event Coordinator assists in planning and executing on-site event rentals that exceed guest expectations and increase event business and revenue for the financial sustainability of the Preserve. This position will regularly collaborate with the Development Coordinator on promoting rental services and assist in creating new and engaging community outreach opportunities with businesses and the public. The Event Coordinator will also coordinate all beverage service requests for event rentals and oversee the bartending team. The Community Engagement Manager oversees this position.

The responsibilities of the Event Coordinator include, but are not limited to:

  1. Deliver exceptional customer service and actively discover opportunities to create memorable experiences for each guest of the preserve.
  2. Ensure prompt and efficient communication with clients throughout the event planning process.
  3. Identify event objectives and determine all necessary aspects for success, including appropriate rental options, room layout design, audiovisual equipment needs, food and beverage options, etc.
  4. Serve as the main point of contact during an event with thorough knowledge of necessary details to best support all vendors and guests.
  5. Determine the most successful and efficient timeline for events, such as vendor arrival times, wedding day schedule, designing ample set-up and take-down time, etc.
  6. Hire, schedule and train the bartending team and maintain up-to-date licenses and certifications.
  7. Ensure the preserve’s liquor operations always remain within full compliance of the law.
  8. Fill liquor inventory orders through designated wholesale distributors and keep stock of all supplies for bar services, including cups, napkins, picks, garnishes, ice, mixing utensils, etc.
  9. Connect with staff regarding event alcoholic beverage requests and fill these orders.
  10. Create rental lease agreements and accompanying documents, input client information, send invoices, and receive payments; monitor a timely return of signed rental agreements and payment.
  11. Partner with the Community Engagement Manager and Development Coordinator on the promotion of all aspects of the preserve, including educational programming, facility rentals, and preserve fundraisers.
  12. Regularly collaborate with and brainstorm event improvement processes with the Community Engagement Manager.
  13. Positively represent the preserve during tours, community functions and outreach events.
  14. Report event performance with the Community Engagement Manager to the Executive Director.
  15. Possess a strong willingness and desire to try new ideas and learn.
  16. Create and foster a positive work atmosphere and supportive culture with all team members.
  17. Demonstrate sincere commitment to acting in the best interest of the preserve and our mission.
  18. Maintain office duties such as answering phones, scheduling appointments and tours, and assisting guests with requests.
  19. Demonstrate ability to work an irregular schedule to ensure proper coordination of scheduled events and fundraisers.
  20. Perform other duties and responsibilities as assigned.

Qualifications

  1. Associate’s Degree in event management, hospitality or related field/experience
  2. Excellent interpersonal communication and organization skills required.
  3. Ability to manage multiple projects simultaneously, prioritize and work under pressure.
  4. Upbeat, energetic, positive attitude, highly motivated, personable, articulate and diplomatic.
  5. Ability to build and maintain relationships with both external and internal entities.
  6. Strong ability to work independently, yet enthusiastic to be part of a team.
  7. Ability to effectively communicate the preserve’s mission and purpose.
  8. Flexibility in scheduling to accommodate regular evening and weekend hours.

Salary Range: 35,00$ – 40,000$

Benefits: Retirement and Health.

How to Apply:

Send cover letter and resume to Randy Tuma, Executive Director at rtuma@bubolzpreserve.org or mail to 4815 N. Lynndale Dr. Appleton, WI 54913.